Artistic Planning Manager

SF Opera


PURPOSE: To work closely with the Managing Director: Artistic to plan, manage, and coordinate activities and operations of San Francisco Opera’s Artistic Department.


  • Bachelor’s degree from an accredited college or university preferably in the arts or arts administration.
  • Advance coursework and/or Master’s Degree preferred or equivalent work experience.


  • Minimum five (5) years of experience working in an artistic administration role with increasing levels of responsibility.
  • Demonstrated knowledge of arts administration along with a track record of success in the field of project management


  • Proficiency in Microsoft Office applications; database skills desirable.
  • Advanced knowledge of the field of opera, performing arts, and theatrical production.
  • Excellent project management skills and ability to implement and evaluate processes.
  • Familiarity and knowledge of foreign languages, especially German, Italian, French and/or Spanish.
  • Ability to plan, organize, and coordinate people and events effectively and efficiently.
  • Must maintain a high level of confidentiality.
  • Ability to work independently; prioritize tasks; and exercise good judgment and initiative.
  • Ability to manage multiple, competing priorities successfully.
  • Ability to thrive in a fast-paced, rapidly changing environment.
  • Outstanding interpersonal skills including the ability to interact with all staff in a professional and tactful manner.
  • Ability to communicate clearly and effectively, both orally and in writing.
  • Must perform the functions of the position in a safe manner.
  • Position requires evening and weekend obligations during the opera season.


  • Assists the Managing Director: Artistic with the support and oversight of the Artistic Department including direct management of the Artistic Operations & Technology Coordinator, the Artist Services Coordinator.
  • Assists in the negotiation of contract terms and financial packages for Principal Artists for mainstage programming as directed by the Managing Director: Artistic.
  • Manages and shepherds artistic planning and operations for mainstage and other artistic projects, liaising with artists, agents, and company departments.
  • Liaises with stage director and choreographers on behalf of the Company in advance of production periods.
  • Produces and manages planning for artistic special projects, including SF Opera Lab, Pop-Ups, and non-mainstage and/or no subscription mainstage artistic programs, as directed by the Managing Director: Artistic.
  • Oversees and manages Artistic department involvement in digital content projects, including liaising with artists and creatives, production and media teams, and Philanthropy & Audiences teams.
  • Creates and manages all budgets for the Artistic Department and prepares and submits regular forecasting and analysis.
  • Oversees all expenses for the department and approves expenses as required or in the absence of the Managing Director: Artistic.
  • Oversees department contracting process and the approval of contracts, financial breakdowns and abstracts.
  • Oversees artist media rights acquisition process and liaises with company departments on direction and priorities.
  • Oversees operations for the department, developing and evaluating new processes for implementation and digital transformation.
  • Collaborates with company departments on artistic content for special events, including developing and curating content and assigning and/or hiring artists.


  • Acts on behalf of the Managing Director: Artistic in providing supervision and continuity during periods when the Managing Director: Artistic is away.
  • Maintains relationships with artists and managers and engage in correspondence on behalf of the Managing Director: Artistic.
  • Liaises with AGMA on matters related to Principal Artists including information requests and policies/procedures and oversee the distribution of contracting and reporting to AGMA.
  • Participates and represents the Artistic Department in company collective bargaining sessions with AGMA.
  • Oversees all cross-departmental projects involving artists and/or artistic personnel and communicating casting and planning details with company personnel as needed.
  • Attends company general audition sessions for soloists in San Francisco.
  • Attends company mainstage rehearsals and supervises principal artists and artistic staff as directed by the Managing Director: Artistic.
  • Undertakes public speaking engagements to support and promote the Company and its audience engagement efforts.
  • Attend meetings and/or workgroups related to job functions listed above.
  • Perform other job-related duties as assigned.


E-mail required cover letter, job application, and résumé to or fax to (415) 634-0203.  No phone calls please.  San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.


  • Min Education: BA/BS/Undergraduate
  • Min Experience: 3-5 Years
  • Required Travel: None


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